Guidelines > BCAC FY2017
The Howard County Arts Council (HCAC) is a private, non-profit organization whose goal is to serve the citizens of Howard County by fostering the arts, artists and arts organizations. HCAC is governed by a board of directors who serve elected terms of two years.To carry out its mission, HCAC awards operating and special project grants to eligible organizations. HCAC is authorized by the Howard County Government to administer three grant programs: Howard County arts organizations, artists-in-residence in Howard County schools, and certain key Baltimore City arts and cultural organizations. HCAC is available to provide technical assistance in completing grant applications. Call 410-313-2787.
Purpose of the Baltimore City Arts & Cultural Grants Program
Qualifications of Applicant
In addition to the above criteria, please be aware that the use of copyright material in programs or promotional materials is strictly prohibited. Copyright law protects a work, in whatever medium, unless it has been placed in the public domain. Owners of copyrights hold exclusive right to the reproduction and distribution of their work; therefore, unauthorized use and distribution of copyrighted works is illegal.
The deadline to submit the application is April 13, 2016 at 11:59PM.
|Grant award||Match required for each grant dollar|
|$0 - $1,000||1:1|
|$1,001 - $3,000||2:1|
|$3,001 - $6,000||3:1|
|$6,001 - $9,000||4:1|
|$9,001 - $12,000||5:1|
|$12,001 to maximum||6:1|
Artistic Review Panel
To assist HCAC in its decision-making, a peer group made up of artists and academics, is appointed. Its function is to review applications, make funding recommendations to the HCAC Board of Directors, and offer policy recommendations.
The review of grants is based on the following criteria:
- Artistic or Cultural Merit.
- Service to Howard County Residents.
- Ability of applicant to carry out the activities based on evidence of sound fiscal and administrative management.
At a minimum, each of the following questions will be addressed by the Artistic Review Panel when the application is reviewed. This information is included to assist the applicant organizations in preparing the application.
I. Artistic or Cultural Merit
1. What is the artistic or cultural product?2. What are the long-range artistic or cultural objectives of the applicant organization?
3. What are the stated goals to be achieved?
4. What indications are there that the project will have a quality level appropriate to the objectives of the organization?
5. What indications are there that the funding will further the artistic or cultural objectives of the organization?
6. Are the activities appropriate to the purpose of the Howard County Arts Council grant program?
II. Service to Howard County Residents
1. Expand Opportunities in the arts
- Do the applicant organization’s programs and activities broaden opportunities for Howard County residents in the arts and culture?
2. Audience Development
- Who is the intended audience?
- What is the projected size of the audience? How did the applicant organization arrive at this number?
- What will be done to attract a Howard County audience?
- How many Howard County residents attended similar efforts by the applicant organization in the past?
- How does the organization serve a Howard County audience and, if applicable, indicate what proportion of the endeavor will be carried out in Howard County.
- What attempt has the applicant organization made to encourage organizational diversity in all areas, including audience development, board participation, artists, programs, and administrative management? By diversity, we mean the inclusion of people of different ages, gender, race, culture, abilities and economic status.
III. Ability of the applicant to carry out the activities
1. Technical Merit of Proposal
- Is the application complete?
- Does the narrative clarify goals?
- Is the budget correct?
- Is the writing clear, concise and grammatically correct?
- Is the application appropriate to one of the categories?
2. Organizational Strength/Implementation
- Does the organization have a clearly stated mission statement?
- To what degree do regular programs and services meet the mission?
- Does the actual performance of the organization over the past year, as described in the grant application, reflect well-thought out and well-executed programs?
- Does the record of the applicant demonstrate that the proposed activities will be completed during the grant period with the funds requested?
- Does the record of the applicant demonstrate that the grant funds will be managed successfully?
- Who comprises the administrative staff and what are their skills and qualifications?
- Could the applicant organization continue the endeavor should it lose an administrative principal?
- Does the organization have an effective, efficient and resourceful strategy for implementing upcoming arts programs?
- Does the applicant have a budget that reflects a stable organization? Does the budget clearly allocate resources efficiently and effectively to accomplish the proposed project and that specifically demonstrates how HCAC monies will contribute to the project?
- Are costs realistic?
- Is the addition/subtraction correct?
- Is the requested financing within the guidelines for the percentage of total budget?
- Although donated in-kind goods and services do not qualify towards matching funds, are they specified in the grant application?
- Does the applicant’s previous grant record demonstrate that the requested funds will be used as intended?
- Are the financial records of the applicant organization complete and understandable for the last two years?
- Does the application indicate sound financial planning and management?
- Has the application adequately documented the estimated costs of the project?
- If appropriate, was the applicant organization realistic in projecting costs and revenues in the preceding two years?
- What proportion of the organization’s total expenses is to be met from HCAC funding?
- Does the applicant maintain diverse funding sources?
- During the preceding two years, what total funds were obtained from other sources?
- What other sources of funding are being solicited to support this application?
- Is the previous year’s final report to HCAC filed and complete?
As a private 501(c)3 that receives public funds,HCAC is committed to provide equal opportunity in all facets of its operation without regard to race, sex, age, color, religion, or national origin. HCAC also affirms its policy of equal opportunity for individuals with physical or developmental handicaps. HCAC complies with Title VI, Section 601, of the Civil Rights Act of 1964; Title IV, Section 1681, of the Education Amendments of 1972, and the Age Discrimination Act of 1975, Section 6101; and with section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990.
The Howard County Arts Council takes care during the entire grants review process to be as thorough as possible to ensure fair and equitable distribution of grant monies. Therefore, simple dissatisfaction with the denial of an award or with the amount of the award is not sufficient reason for appeal. Reconsideration of a grant award will take place only if there has been a procedural impropriety or error. This means one of the following:
- A decision based on review criteria other than those stated in the guidelines.
- A decision based on a recommendation of a panelist with undisclosed conflict of interest.
- A decision based on material provided to panelists and/or HCAC Board members that was substantially incorrect, inaccurate, or incomplete despite the applicant having provided the staff with correct, accurate, and complete application information by the application due date.
Dissatisfaction with the denial of an award or with the amount of the award is not sufficient reason for appeal.
Given this information, should an applicant feel there is legitimate reason for appeal, the applicant must write a letter to the HCAC Executive Director stating the grounds for appeal within fifteen (15) days of the postmark date of the grant award notification. The Committee on Grants will review the appeal and make a recommendation. Based on that recommendation, the Board of Directors will make a final decision. The applicant will receive written notification on the determination of the appeal within 45 days of the receipt of the letter of appeal.